Category Archives: Business Meeting

A New Year, A New Semester!

Hello everyone,

I hope 2019 has started out well. If you’re new or newly interested in the SCA, please be sure to check out the SCA Welcome Page and contact our new, acting Chatelaine (newcomer liaison) Livia for information. Over the next several days the Ivyeinrust calendar will be updated, and I’ll return to regularly posting meeting minutes. I may go and create a separate “archive” of just meeting minutes on the site, but that plan is still in the future as of right now. No significant changes were made from September through December, and the Bailiwick has continued to grow its regular activities and work on outreach.

Here are our meeting minutes (edited) from the January 2019 Business Meeting, held yesterday (01/21):

Meeting Start Time: 7:45pm
Meeting End Time: 8:30pm
In Attendance: Philadelphia Brown, Brunissende Dragonette, Livia Petralia, and Martyn de Halliwell.

Old Business
Zip Codes ™ – The Zip Code request was sent by the Baronial Seneschal and we received positive feedback from Kingdom; we are just awaiting final approval from the Kingdom Seneschal’s Office and the Postal Code Legatus to confirm the changes requested have been made.

New Business
Chatelaine Office Open – the Office of Chatelaine (newcomer liaison) is currently open. Livia nominated herself to fill the position and was named acting Chatelaine. We will confirm at the February Business Meeting. Anyone else who may be interested in the position should send an email to the Seneschal, Martyn, who will file the quarterly report for January 2019 ASAP.

German Society Demo – the Barony has to complete a Demo for the members of the German Society of Pennsylvania this year in order to continue receiving its discounted rates for the Yule & Tavern events the Barony holds their annually. The Bailiwick will offer to assist the Barony as needed and members are available.

Business Meeting Date Change – Because Martyn (Seneschal) now has a terribly exciting Monday evening class for the semester, Business Meetings will be moved to Tuesday and the location will also change to be the same a Scriptorium (also held on some Tuesdays) in the Fisher Fine Arts Library on Penn’s Campus – Conference Room 2B. The site is handicap accessible, but you need to contact Martyn or Livia in advance if you need assistance accessing the space or if you don’t have a PennID so your name can be added to the door list. More information will be made in a future post to the Bailiwick’s website after the calendar has been updated.

Activities
Scriptorium – Will be held tomorrow (now today, Tues 1/22) starting at 6pm at the Fisher Fine Arts Library. See info on the Bailiwick’s calendar. The goal is to have the scriptorium roughly twice per month. There is also a Scriptorium scheduled for next Tuesday, 1/29.

Craft & Chat – Mael Eoin kindly hosted the January Craft & Chat at his home out in Media, PA. The next Craft & Chat will take place at the Van Pelt Library’s Meyerson Conference Room (2nd Floor) on Sunday, February 17th from 1pm-4pm. Please contact Bruni or Livia if you plan to attend.

Cooking Workshop – The Bailiwick will be hosting a regular cooking workshop, with the first being held on Friday, February 15th. The theme will be posted soon, and it will start at 6:30pm. The location for the workshop will be the common room + kitchen at West Lofts: 220 S 47th St, Philadelphia, PA 19139 and is being hosted by Martyn. Please see the calendar after the update, or contact Martyn for additional details.

Officer Reports
Seneschal – Report to the Barony was sent via Philadelphia (thank you!), as I was in Caer Adamant teaching a class on mead-making for their Monthly Arts & Sciences Night. My report has be submitted to the Southern Region Seneschal, and as mentioned previously, we are just waiting on confirmation from Kingdom on the new Zip Codes being added to the Bailiwick. Curia is being held this weekend at Birka and I will be in attendance. During the meeting we discussed the proposed 20% tax on Royal Progress events, as well as the proposed award name changes and reviewed the other changes listed on the agenda.

Chancellor of the Exchequer – My report is due at the end of the month. Maryna received her check for Scriptorium Supplies. Unfortunately, our contact person at TD Bank has left, so I will have to go get the information for the new contact person and resubmit the Change in Signatories Form to Kingdom and have it passed along to Milpitas for processing.

Minister of Arts & Sciences – My next Quarterly Report is not due until March. The Scriptorium starts back up tomorrow, and people are doing A&S!

Chamberlain – There is stuff, and there is Gold Key. I will be bringing some Gold Key to the Bhakail Tavern event this weekend (At the Sign of the Cat & Dragon) for a newcomer.

Webminister – I have been remiss in updating the website regularly since the fall. I will be posting the meeting minutes again and hopefully making some page changes/updates and doing a small bit of re-organization.

In service,
Martyn, Bailiff
Seneschal of Ivyeinrust

September Meeting Tonight at 7:30

We will be having our September Business meeting tonight at 7:30pm in the Meyerson Conference Room on the 2nd floor of the Van Pelt Library. 

The meeting usually lasts less than an hour, and there’s ample opportunity if you have questions, or just want an overview of what we do here within the city & in University City.

Tonight’s agenda is pretty straight forward:

Old Business

1) Post-Pennsic Social (how did it go?)

2) Penn Fall Activities Fair (how did it go?)

3) Moving Bailiwick email list (completed, except archive transfer)

4) Zip Codes (discuss previous proposal sent to the Barony & its status, as well as review the Bailiwick’s intentions to clarify message being brought to Baronial Zip Code Committee)

New Business

1) Lunch in the Bailiwick

2) Philly Field Trips

3) Recruiting & Activities Planning

4) Ivy bag project 

5) Future meeting dates

Officer Reports

1) Seneschal (Chapter President)

2) Chancellor of the Exchequer (Treasurer)

3) Minister of Arts & Sciences

4) Chatelaine (Newcomer Liaison)

5) Chamberlain (Keeper of Ivy gear)

6) Webminister 

Announcements & Reminders

1) Craft & Chat

2) City Social

3) Scriptorium

4) Local events 

5) Bhakail Yule

All my best,

Martyn

For up-to-date info & calendar, be sure to always check out Ivy’s calendar here on the website.

City Social Tonight & Summer Updates

Hello and welcome to those who are new to the Bailiwick of Ivyeinrust, a sub-chapter of the Barony of Bhakail in the East Kingdom of the Society for Creative Anachronism (SCA)!

For those that may have encountered our group recently, please use our contact form to be contacted by our newcomer liaison. Join our email list by clicking here.

Please consider visiting welcome.sca.org for a great overview of what the SCA is about.

The East Kingdom also has a page for newcomers, located here.

The Bailiwick hosts a monthly City Social at West Lofts at 220 S. 47th Street in Philadelphia. We will be there from 6pm-8pm tonight, snacks provided! Please contact the Seneschal (Chapter President) or see the Calendar for more information.

The Bailiwick held a meeting in June, a very informal meeting in July, and a rather quick meeting earlier this month (August). A synopsis of those meetings, as well as an agenda for the upcoming September Bailiwick Business Meeting on Monday, September 10th are forthcoming.

The Bailiwick Calendar has also been replaced – please add the new calendar if you have not already.

Ivyeinrust had a successful day at the UPenn Fall Student Activities Fair yesterday! We engaged with many undergraduate students at Penn, and several have signed up for the email list, and lots left with flyers compiled, designed, & printed by Livia.

Many thanks to Livia, Bruni, Michah, and Maryna for coming out to the demo! Heat, humidity, and mosquitos were not enough to thwart our efforts to spread news of the SCA on Penn’s campus, and I am very thankful for the support of the Officers of the Bailiwick for helping to meet one of the major goals we set for the year. Special thanks to Livia who did the lion’s share of work in preparing everything and being an out-going spokesperson for the SCA in the throngs of new Penn students.

-Martyn

Seneschal of Ivyeinrust, Bailiff of the Bailiwick

May Meeting Tonight – Agenda

The Bailiwick Business Meeting will be starting a little later than normal today; the meeting will not begin until 7:45pm. If you are attending the meeting please email Livia so you can be added to the guest list.

The meeting will take place in the Meyerson Conference on the 2nd Floor of the Van Pelt Library on Penn’s Campus.

The following is the proposed Agenda:

Old Business

  1. Post-Pennsic Social
  2. Penn Student Activities Day Demo
  3. Moving Bailiwick E-mail List
  4. Fall Scribal Display & Demo
  5. Zip Codes
  6. Bailiwick Banner

New Business

  1. Scribal Demo / Kislak Demo
  2. Fall Recruitment Planning
  3. Any additional business brought to the meeting

Officer Reports

  1. Seneschal (Martyn)
  2. Chancellor of the Exchequer (Livia)
  3. Minister of Arts & Sciences (Bruni)
  4. Chatelaine (Philly)
  5. Webminister (Philly)

Report from the Barony

Announcements & Reminders

  1. City Social
  2. Any additional announcements and/or reminders brought to the meeting

 

March Minutes & April Business Meeting Reminder

The April Business Meeting for the Bailiwick is tonight! We will be in the Meyerson Conference Room on the 2nd Floor of the Van Pelt Library on UPenn’s campus. Email seneschal @ ivyeinrust . eastkingdom . org for more information.

Our March Business Meeting was held on Wednesday, March 28th, 2018.

Meeting Started: 7:50pm               Meeting Ended:  8:45pm

In Attendance: Brunissende Dragonette, Philadelphia Brown, Martyn de Halliwell, Livia Petralia.

Old Business

  1. Craft & Chat – Are now scheduled through July 2018. Will look at Post-Pennsic schedule.
  2. Post-Pennsic Social – Will be held, date TBD, pending Baronial Commons/Champions scheduling. Possibly at Penn, possibly at Martyn’s.
  3. Return of City Social – tabled to April Meeting.
  4. Penn Student Activities Day Demo  – tabled to April Meeting.
  5. Bailiwick Facebook Page – is now up and running, Martyn and Philly are admins for the page; is not a group.
  6. Moving Bailiwick E-Mail List – waiting for the completion of updates to the new GfNP to give the Webministry team some time. Follow-up in April/May.
  7. Scribal Schola – waiting on response from Signet’s office.
  8. Zip Codes – The Bailiwick will be requesting zip codes 19151 and 19131, and drawing a northern border across zip codes in the city; to mirror the MFL and extend to the Delaware River for continuity. Discussed possibility of including areas of NW Philadelphia or other colleges in the city, was decided to be unnecessary/unwanted at this time.

New Business

  1. Google-for-Non-Profits – all officers are required to log into their new EK gmail accounts.
  2. EK 50-Year Celebration – discussed what the Bailiwick could get together to participate with the Barony in the display, as well as the memorial garden contributions.

Officer Reports

  1. Seneschal – (Martyn) Update from Society and Kingdom passed along from Kingdom Seneschal.
  2. Exchequer – (Livia) Report is due at the end of April.
  3. MoAS – (Bruni) Will be attending Keeper of the Central Flame & judging. KWHSS also coming up in June in Pittsburgh.
  4. Chatelaine – (Philly) Nothing to report.
  5. Webminister – (Philly) The transition to Google-for-Non-Profits has been completed!

March 2018 Bailiwick Meeting CHANGE OF DATE

Greetings all!

Due to the current weather forecast, the University of Pennsylvania libraries will be closed tomorrow, Wednesday, March 21st, 2018.

The March 2018 Bailiwick Business Meeting will now be held next Wednesday, March 28th at 7:30pm in the Meyerson Conference Room on the 3rd Floor of the Van Pelt Library on UPenn’s campus.

Meetings are open to all students and members of the public, but if you do not have a Penn ID and have not been to a meeting before, please email Livia with your name so she can pass it along to the library’s safety personnel.

I apologize for any inconvenience this date change may cause for those who had planned to attend the meeting. If there is any business you wish to have brought up and/or discussed at the March meeting, please email me directly.

I will be posting a tentative agenda for the meeting later this week.

In service to the Bailiwick,

Martyn

February 2018 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 2/21 at 7:30 p.m.

Ave, Ivy!

Just a reminder that our monthly business meeting will be at the regular location (Meyerson Conference Room on the 2nd floor of Van Pelt Library, 3420 Walnut on Penn’s campus), at the regular date/time (third Wednesday at 7:30 p.m.).

If this is your first time attending and you do not have a PennCard, please contact Livia at Exchequer at Ivyeinrust dot EastKingdom dot org to be added to the security guard’s list.

See you at Wed 2/21 at 7:30 p.m.! Thanks!

– Philly
215-387-5825

January 2018 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 1/17 at 7:30 p.m.

Ave, Ivy!

Just a reminder that our monthly business meeting will be at the regular location (Meyerson Conference Room on the 2nd floor of Van Pelt Library, 3420 Walnut on Penn’s campus), at the regular date/time (third Wednesday at 7:30 p.m.). 

Discussions tomorrow night will include whether we should change the date/time of our monthly meeting, possible zip code changes, and officer changes, among other topics. 

If this is your first time attending and you do not have a PennCard, please contact Livia at Exchequer at Ivyeinrust dot EastKingdom dot org to be added to the security guard’s list. 

See you tomorrow night (Wed 1/17) at 7:30 p.m.! Thanks! 

– Philly
215-387-5825

 

November 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 11/8 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 11/8 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 11/8!

– Philly
215-387-5825

October 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 10/25 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 10/25 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 10/25!

– Philly
215-387-5825

September2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 9/20 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 9/20 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 9/20!

– Philly
215-387-5825

August 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 8/16 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 8/16 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 8/16!

– Philly
215-387-5825

July 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 7/19 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 7/19 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 7/19!

– Philly
215-387-5825

June 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 6/21 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 6/21 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 6/21!

– Philly
215-387-5825