May Meeting Tonight – Agenda

The Bailiwick Business Meeting will be starting a little later than normal today; the meeting will not begin until 7:45pm. If you are attending the meeting please email Livia so you can be added to the guest list.

The meeting will take place in the Meyerson Conference on the 2nd Floor of the Van Pelt Library on Penn’s Campus.

The following is the proposed Agenda:

Old Business

  1. Post-Pennsic Social
  2. Penn Student Activities Day Demo
  3. Moving Bailiwick E-mail List
  4. Fall Scribal Display & Demo
  5. Zip Codes
  6. Bailiwick Banner

New Business

  1. Scribal Demo / Kislak Demo
  2. Fall Recruitment Planning
  3. Any additional business brought to the meeting

Officer Reports

  1. Seneschal (Martyn)
  2. Chancellor of the Exchequer (Livia)
  3. Minister of Arts & Sciences (Bruni)
  4. Chatelaine (Philly)
  5. Webminister (Philly)

Report from the Barony

Announcements & Reminders

  1. City Social
  2. Any additional announcements and/or reminders brought to the meeting

 

April 2018 Bailiwick Meeting Minutes Summary

Meeting Started: 7:38pm             Meeting Ended: 8:35pm

In Attendance: Philadelphia Brown, Martyn de Halliwell, Livia Petralia.

Next Meeting: Wednesday, May 23rd at 7:30 p.m. in the Meyerson Conference Room at Van Pelt Library.

Old Business

  1. Post-Pennsic Social – This will be an informal gathering for people to get together and share what they learned at Pennsic, with other Pennsic-goers and anyone who wishes to attend.  The Barony has tentatively reserved Aug. 26th for Baronial Champions & Commons, so we’ve decided to host our Bailiwick Post-Pennsic Social the week prior on Sunday, August 19th from 2pm-6pm. Location is to be determined. Topic tabled to May or June meeting.
  2. Return of City Social – To be held on select Fridays in the Common Room of Martyn’s apartment building – West Lofts (220 S. 47th St.) – from 6pm-8pm. Contact Martyn if attending by clicking here. Dates:  5/25, 6/22, 8/31, 9/28, 10/26, 11/30, 12/28. Topic closed – refer to Announcements & Reminders in future agendas.
  3. Penn Student Activities Day Demo – Livia has crafted amazing new recruitment posters customized for UPenn from the SCA website. Intention is to use the May Bailiwick Meeting to create our Action Plan for this Demo. Topic tabled to May meeting.
  4. Moving Bailiwick E-mail list – Philly will request that the Kingdom Webminister’s office transfer and archive the Bailiwick’s yahoo group to an e-mail list hosted on the Kingdom Server. Topic tabled to May meeting.
  5. Scribal Schola – Martyn has had contact from the Signet’s Office, which is enthusiastic about the ability to schedule an event that utilizes the Kislak Center for Rare Books. However, it was discussed that we may be better off hosting an afternoon Demo open to the public given the somewhat short time-frame of late-September/October. Also, with this following not long after the Penn Student Activities Day, this would be an additional, more accessible, recruitment opportunity for the group. Plain-clothes/non-garb planned for the demo/Rare Books collection viewing. Hope is to get 2-3 teachers willing to host on-going workshops in the conference rooms in the building; Martyn will reach out to teachers. Livia will contact the staff at Kislak to see if there is an available date; to be settled as soon as possible. Scribal Schola Topic closed.
  6. Zip Codes – A copy of the proposed map will be made available soon. There was a significant follow-up discussion about which ZIP Codes the Bailiwick would like to request be transferred from the Barony “proper.” The goal for these transfers is to have the “heart” of the Bailiwick to follow along the two major transportation lines: the Market-Frankford Line, and the Broad Street Subway, with those routes acting as the corridor for the Bailiwick to host activities. Given moving student populations (the Bailiwick already hosts UPenn, Drexel, UArts, Walnut Hill, Jefferson, and Temple within its exitinh boundaries) and changing city populations, these changes are intended to reflext that, while not leaving any area(s) to look/feel “cut out/off.” In addition to the zip codes encompassing the extremes of South and Southwest Philadelphia as suggested previously, and the Overbrook/East Fairmount areas initially requested by the Bailiwick, there are 8 additional ZIP Codes we are considering requesting. There are now 15 proposed ZIP Codes to be requested. This would create a fairly even “northern line” for the Bailiwick that stretches to the Delaware River, and does not leave any part of the city “cut off” or “excluded” from the Bailiwick. It was noted and recorded that the Bailiwick is an integral part of the Barony, and participation in the Bailiwick is not required, and that our intent is to merely reflect the changes in the location of the population of Penn, Drexel, UArts, Walnut Hill, Jefferson, & Temple students to serve them better, as well as the changing population of the city itself. Martyn was able to pull a list of paid SCA members residing in the ZIP Codes to be requested, and he, Livia, and Philly will be reaching out to individuals before making a formal request to the Barony. Martyn wikl also begin talks with Master Mael Eoin, chair of the Bhakail Zip Codes Committee. Topic tabled to May meeting.

New Business

  1. Bailiwick Banner  – The Bailiwick’s banner is not in the best shape, and it was determined that a replacement was needed & desired. The Financial Committee met briefly during a suspension of the regular Bailiwick Meeting and approved the purchase. We will be commissioning the banner from Lady Alesia de Maris, who has confirmed with Philly that she has time to add this to her queue. Topic tabled to May meeting.

Officer Reports

  1. Seneschal – (Martyn) My Quarterly Report has been submitted.
  2. Exchequer – (Livia) An updated Signature Card Request Form and the Quarterly Report will be sent in before the April 30th reporting deadline. The Bailiwick still has a healthy bank balance [balance redacted].
  3. MoAS – (Bruni) Bruni was not available this month, but it was noted that the first Craft & Chat has happened, and more are scheduled. Natso also hosted at Mongolian scrip class at Penn that several members attended.
  4. Chatelaine – (Philly) Working with Natso and Marküs to arrange transportation to/from the upcoming Scribal Schola in Caer Adamant. Not many new contacts via the Bailiwick website, currently.
  5. Webminister – (Philly) There has been an issue with the Bailiwick calendar no longer displaying on the Bailiwick or Barony websites.  No one was sure why, and Philly’s initial contacts weren’t able to offer any direct insight, but we will be reaching out to the Kingdom Webministry to see if there is a known issue / resolution.

Report From the Barony

  1. Philly attended the April Barony Business Meeting, where a bulk of the extended time was devoted to discussing the Bylaws Review Committee, the Baronial Bylaws themselves, and possible proposed changes.
  2. Philly was able to deliver Martyn’s report for the Bailiwick at the meeting, as he was not able to attend.
  3. Nominations for Chronicler and Chamberlain are currently open and seeking candidates.
  4. There is an on-going issue of checks the Barony has written not being cashed in a timely manner; Philly (as Baronial Exchequer) is working to resolve this.
  5. The dedicated funds of the Barony were also discussed – the $25 previously dedicated to Siege Combat is now being dedicated to Combat Archery; the $200 dedicated to the Baronial Army is being used by Roseia and others to create new tabards; and the $119 dedicated for the Gold-Key Project has been absorbed back into the Barony’s General Fund, with a note that the Chatelaine can submit a budget if she needs to expand/improve Gold Key going forward.
  6. The cost of the Social at Stage One was also discussed, and a strong push for donations at the meeting and simultaneous martial practices netted a larger-than-normal donation for the evening. It seems to have an annual cost of approximately $600.00 after donations are taken into account.

In service to the Bailiwick,

Martyn

Bailiff of Ivyeinrust

March Minutes & April Business Meeting Reminder

The April Business Meeting for the Bailiwick is tonight! We will be in the Meyerson Conference Room on the 2nd Floor of the Van Pelt Library on UPenn’s campus. Email seneschal @ ivyeinrust . eastkingdom . org for more information.

Our March Business Meeting was held on Wednesday, March 28th, 2018.

Meeting Started: 7:50pm               Meeting Ended:  8:45pm

In Attendance: Brunissende Dragonette, Philadelphia Brown, Martyn de Halliwell, Livia Petralia.

Old Business

  1. Craft & Chat – Are now scheduled through July 2018. Will look at Post-Pennsic schedule.
  2. Post-Pennsic Social – Will be held, date TBD, pending Baronial Commons/Champions scheduling. Possibly at Penn, possibly at Martyn’s.
  3. Return of City Social – tabled to April Meeting.
  4. Penn Student Activities Day Demo  – tabled to April Meeting.
  5. Bailiwick Facebook Page – is now up and running, Martyn and Philly are admins for the page; is not a group.
  6. Moving Bailiwick E-Mail List – waiting for the completion of updates to the new GfNP to give the Webministry team some time. Follow-up in April/May.
  7. Scribal Schola – waiting on response from Signet’s office.
  8. Zip Codes – The Bailiwick will be requesting zip codes 19151 and 19131, and drawing a northern border across zip codes in the city; to mirror the MFL and extend to the Delaware River for continuity. Discussed possibility of including areas of NW Philadelphia or other colleges in the city, was decided to be unnecessary/unwanted at this time.

New Business

  1. Google-for-Non-Profits – all officers are required to log into their new EK gmail accounts.
  2. EK 50-Year Celebration – discussed what the Bailiwick could get together to participate with the Barony in the display, as well as the memorial garden contributions.

Officer Reports

  1. Seneschal – (Martyn) Update from Society and Kingdom passed along from Kingdom Seneschal.
  2. Exchequer – (Livia) Report is due at the end of April.
  3. MoAS – (Bruni) Will be attending Keeper of the Central Flame & judging. KWHSS also coming up in June in Pittsburgh.
  4. Chatelaine – (Philly) Nothing to report.
  5. Webminister – (Philly) The transition to Google-for-Non-Profits has been completed!

LOCATION CHANGE (new bldg only a few yards away) for Sun 4/15 intro class in Ivyeinrust on medieval Mongolian script

On Sunday, 4/15, from 12:30 to 2 p.m., m’lord Shigüsütei (mka Natso) will still be teaching a free intro class on the Classical Mongolian Script and its alphabets.

Unfortunately, there will now be a large crane working on the original building, which will take up some of the metered street parking on Walnut Street and which will close the building.

But the new building is only a few yards away. The new classroom is Seminar Room B in the GORGEOUS Fisher Fine Arts Library https://www.facilities.upenn.edu/maps/locations/fisher-fine-arts-library-anne-and-jerome. The Fisher Fine Arts Library is located at 220 South 34th Street, between Walnut and Spruce Streets. The back of the building is on 34th Street, so you have to go around the building to enter through its main entrance. The main entrance has several steps in order to enter into the building. To use the accessible entrance, please contact Livia at exchequer at Ivyeinrust dot EastKingdom dot org beforehand so she can meet you at the accessible entrance with her keycard.

To get to Seminar Room B from the main entrance of the Fisher Fine Arts Library, go through the double doors leading into the Fine Arts library and let the security guard know you are here for the class in Seminar Room B. Please note that this is a GORGEOUS but very quiet library. The Seminar Room is on a separate floor within the Fine Arts Library, so we won’t need to be as quiet during the class.

If you do not have a Penn ID, please send your modern name to Livia to add to the security guard’s list. Her e-mail address is exchequer at Ivyeinrust dot EastKingdom dot org.

Please note that there is also no parking attached to this new building, but on a Sunday there is usually plenty of metered street parking on Chestnut, Walnut, 33rd, and sometimes on 34th Street.

See you Sunday! – Philly 215-387-5825

 

March 2018 Bailiwick Meeting CHANGE OF DATE

Greetings all!

Due to the current weather forecast, the University of Pennsylvania libraries will be closed tomorrow, Wednesday, March 21st, 2018.

The March 2018 Bailiwick Business Meeting will now be held next Wednesday, March 28th at 7:30pm in the Meyerson Conference Room on the 3rd Floor of the Van Pelt Library on UPenn’s campus.

Meetings are open to all students and members of the public, but if you do not have a Penn ID and have not been to a meeting before, please email Livia with your name so she can pass it along to the library’s safety personnel.

I apologize for any inconvenience this date change may cause for those who had planned to attend the meeting. If there is any business you wish to have brought up and/or discussed at the March meeting, please email me directly.

I will be posting a tentative agenda for the meeting later this week.

In service to the Bailiwick,

Martyn

February 2018 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 2/21 at 7:30 p.m.

Ave, Ivy!

Just a reminder that our monthly business meeting will be at the regular location (Meyerson Conference Room on the 2nd floor of Van Pelt Library, 3420 Walnut on Penn’s campus), at the regular date/time (third Wednesday at 7:30 p.m.).

If this is your first time attending and you do not have a PennCard, please contact Livia at Exchequer at Ivyeinrust dot EastKingdom dot org to be added to the security guard’s list.

See you at Wed 2/21 at 7:30 p.m.! Thanks!

– Philly
215-387-5825

January 2018 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 1/17 at 7:30 p.m.

Ave, Ivy!

Just a reminder that our monthly business meeting will be at the regular location (Meyerson Conference Room on the 2nd floor of Van Pelt Library, 3420 Walnut on Penn’s campus), at the regular date/time (third Wednesday at 7:30 p.m.). 

Discussions tomorrow night will include whether we should change the date/time of our monthly meeting, possible zip code changes, and officer changes, among other topics. 

If this is your first time attending and you do not have a PennCard, please contact Livia at Exchequer at Ivyeinrust dot EastKingdom dot org to be added to the security guard’s list. 

See you tomorrow night (Wed 1/17) at 7:30 p.m.! Thanks! 

– Philly
215-387-5825

 

Craft & Chat Meeting on Sunday, 12/17, 1-5 p.m.

Reminder that the monthly Craft & Chat Meeting for December will be on Sunday, 12/17, 1-5 p.m. in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus. Please come and bring your projects and stories.

This is the room where we generally hold the monthly Bailiwick meeting. It has good light and tables, and comfortable seats. Because this is in the library, please do not bring a project too messy or involving fire.

If you have never attended one of our meetings before and are not a member of the Penn community, please send your modern name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so that she can add your name to the security guard’s list.

Parking is free on Walnut Street on Sundays. The place is also easily accessible by public transportation.

November 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 11/8 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 11/8 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 11/8!

– Philly
215-387-5825

Craft & Chat Meeting on Sunday, 10/22, 1-5 p.m.

This Sunday is the monthly craft and chat gathering in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus. Please come and bring your projects and stories.

The remaining meetings for the end of the year will be from 1 pm to 5 pm on Sundays 11/26 and 12/17, same place.

This is the room where we generally hold the monthly Bailiwick meeting. It has good light and tables, and comfortable seats. Because this is in the library please do not bring a project too messy or involving fire.

If you have never attended one of our meetings before and are not a member of the Penn community, please send your modern name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so that she can add your name to the security guard’s list.

Parking is free on Walnut Street on Sundays. The place is also easily accessible by public transportation.

Please let me know if you have any questions.

Enjoy your day!

Brunissende

October 2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 10/25 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 10/25 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 10/25!

– Philly
215-387-5825

Monthly Craft & Chat meetings in the Bailiwick

We are starting a monthly meeting to work on portable projects together.

The meetings for the end of the year will be from 1 pm to 5 pm on Sundays on 9/24, 10/22, 11/26, and 12/1, in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

This is the room where we generally hold the Bailiwick Business Meeting. It has good light and tables, and comfortable seats. Because this is in the library, please do not bring a project too messy or involving fire.

If you have never attended one of the Bailiwick meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

Parking is free on Walnut Street on Sundays. The place is also easily accessible by public transportation.

September2017 Bailiwick Business Meeting to be held in Meyerson Conference Room in Van Pelt Library on Wed 9/20 at 7:30 p.m.

Ave, Ivy!

The next business meeting of the Bailiwick of Ivyeinrust will be on Wed 9/20 at 7:30 p.m., in the Meyerson Conference Room on the second floor of Van Pelt Library (3420 Walnut Street) on Penn’s campus.

Anyone who is interested in helping to plan the Society for Creative Anachronism activities in the South Philly, Center City, and West Philly areas is welcome!

If you have never attended one of these meetings before and are not a member of the Penn community, please send your name to Livia (exchequer at Ivyeinrust dot EastKingdom dot org) so she can add your name to the security guard’s list.

See you on Wednesday, 9/20!

– Philly
215-387-5825