Start time: 7:05pm End time: 7:36pm
Old Business
Meeting Schedule – Confirmed for Fall 2019 Semester in Fisher Fine Arts Library (Lower Level) Seminar B starting at 7pm – September 17th, October 15th, November 26th, and December 17th.
Fall Workshop Schedule:
Scriptorium – 2nd and 4th Monday Nights in Fisher Fine Arts Library (Lower Level) Seminar B from 6pm-8pm.
Craft & Chat – 3rd Sundays of the month from 1pm-4pm in Meyerson Conference Room on the 2nd Floor of Van Pelt Library.
UPenn Fall Student Activites Fair Demo – Livia received confirmation of our registration. Literature is being printed. A business card alternative draft was declined. Any and all additional people are asked to come help between 4:30pm and 5pm for set-up and/or to staff the table from 5pm-8pm. Martyn will be there, Livia can help with set-up, and Bruni can help staff the beginning part of the demo.
Gold Key (loaner garb/clothing) – 90% of Gold Key is temporarily housed at Livia’s home. Items were lent out for Pennsic to eight (8) different people. Two (2) of the items returned seemed to have reached the end of their useful life as parts of Gold Key and may need to be retired. Gold Key has been sorted to see what needs mending. One (1) item has been mended. The collection overall has had a mild weeding. A sewing machine was also loaned out to a member. Maryna posted some photos of herself wearing Gold Key, which have also been shared on social media.
Philly OutFest Demo – Sunday, October 13th, 2019. Cost will be $150 as a 501(c)3 organization, and there is an additional $25 deposit for the table and chair that are given to us for the day. The registration fee also gets us a 10’x10′ space. The event is open from 12 noon until 7pm. Initial set-up will happen between 8a-9a before vehicle access is restricted, but can be completed any time before 1pm. We have the month of September to craft enough literature and items for fundraising and/or distribution prior to the demo. There were concerns expressed that it may be better to wait until 2020 to do this demo, unless adequate staff and supplies can be created in the window of preparation time we have. The Officers will continue to discuss and keep each other updated and make a final decision soon.
Bailiwick Bylaws and Policies – Martyn has requested to table this item until the September or October Business Meeting, pending the final decision in the preceding section regarding the OutFest Demo. The request to table was acceptable to those in attendance.
Thélème at Penn Returns – Bruni will be serving as Autocrat. There is a stub event announcement on the East Kingdom Calendar for Saturday, March 14th, 2020. We have a Kislak employee (personal information redacted), who will propose a class and a $250.00 honorarium was approved. We still need to negotiated that the same employee also be able to monitor the Rare Book “Petting Zoo” for the event. Maryna will serve as Class Coordinator.
New Business
None!
Officer Reports
Seneschal – My 2nd Quarter Report was filed with the Southern Region Seneschal. I have named Mistress Philadelphia as my Emergency Deputy, a required position within the Seneschalate. Many thanks to MIstress Philadelphia for her continued willingness to serve the Bailiwick, and extra thanks to her for running this evening’s meeting in my absence.
Exchequer – My Quarterly Report was turned in on July 22nd, before Pennsic. It has also now since been brought to the attention of the “Western Region” Exchequer.
Ivy Pursuivant (Herald) – Stuff happened, people have wanted consultation help. My Quarterly Report is not due in September, but will now be due in November.
Minister of Arts & Sciences – The Kingdom MoAS has announced that reporting might be reduced to biannual. Reports will happen when the should. The scheduled activities mentioned above are scheduled and on the Calendar. We are excited!
Chatelaine – Please see Old Business/Gold Key for an update on that project. We are prepping for the Fall Student Activities Fair and OutFest Demos. We are a recognized student group at the University of Pennsylvania for the 2019-2020 school year.
Chamberlain – Gold Key, as previously mentioned, is heading to Livia’s house temporarily.
Webminister – If any Officer still needs a wordpress login, please email webminister@ivyeinrust.eastkingdom.org otherwise, everything seems to be going well.
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